Satisfactory Academic Progress
Federal, state, and university regulations require that St. Edward’s University review the academic progress of students who apply for and/or receive financial assistance (defined as scholarships, grants, loans, and work-study). Student Financial Services determines if a student is making Satisfactory Academic Progress towards their degree by reviewing grades and pace of completion at the close of each academic year (defined as summer, fall, and spring).
Undergraduate students must maintain a minimum 2.0 cumulative undergraduate GPA; Graduate students must maintain a minimum 3.0 cumulative graduate GPA.
- State programs and university scholarships have higher GPA requirements for renewal.
All students must maintain a certain pace of coursework completion to ensure they graduate within the maximum timeframe.
- Students must successfully complete 75% of their total attempted hours. This is calculated by dividing the total number of credit hours the student has successfully completed by the total number of credit hours the student has attempted. Successful completion is earning a grade of A, B, C, D, or Pass that counts towards the degree plan.
- All coursework is counted towards attempted hours – including coursework taken when the student didn’t receive financial aid, when the student was in a different major, degree or program, whether the coursework represents remedial (basic skills), incomplete coursework, or repeated coursework.
- Transfer hours counted towards a student’s degree plan at St. Edward’s University are included as both attempted and completed hours.
- The maximum timeframe for program completion is 150% of the published program length. For undergraduate degree programs, the maximum timeframe is 180 hours. Graduate programs vary based on the individual program credit hour requirements.
- State aid programs and university grants and scholarships are renewable for full-time undergraduates earning at least 24 credit hours for the academic year.
- State aid programs and university grants and scholarships are eligible for renewal for a maximum four years (eight semesters) of funding (three years or six semesters if you are a transfer student).
Financial Aid Eligibility and Appeal Process
Students who fail to meet these requirements by the end of the academic year lose their eligibility for financial assistance for the following academic year and are notified via SEU email account after grades post for the spring semester.
Students are encouraged to submit an appeal to explain any mitigating circumstances that contributed to their not meeting academic progress requirements. Acceptable conditions to file an appeal include: injury or illness, the death of a relative, or other special circumstances. Letters of appeal must explain why the student failed to make satisfactory progress and what has changed in the situation that will allow satisfactory progress by the next evaluation. The Satisfactory Progress Appeals Committee will review the letter of appeal (Satisfactory Progress Financial Aid Appeal Form) and a decision will be made regarding your continued eligibility for financial assistance. Submission of an appeal form does not guarantee approval by the committee. Please note that the decision of the Satisfactory Progress Appeals Committee is final. Appeals are due by July 1st.
Financial Aid Probation and Academic Plans
Students with approved appeals are placed on Financial Aid Probation for one academic year and are eligible to receive financial aid one semester at a time until he/she meets academic requirements. If the student will need more than one semester to meet academic requirements, then he/she will agree to meet the terms of an Academic Plan to continue receiving financial assistance one semester at a time.
At the end of the financial aid probationary year when academic requirements are reviewed again, if the student is meeting all academic requirements, then he/she is no longer on financial aid probation and will automatically have their financial aid reinstate for the upcoming academic year. If not, then that student may re-appeal. Subsequent appeals are reviewed more stringently.