Web Grade Entry

Final grades must be entered by faculty and instructors via the Web Grade Entry feature of EdWeb for Faculty & Staff. To access the grade entry program, log-in to EdWeb for Faculty & Staff by entering your administrative account username and password. Contact the Helpline at 448-8443, if you have problems with your login or password.

Upon entry by the instructor or faculty member, grades will be viewable (available to students) immediately.

Spring 2013 grades are due by 11:59 pm on Tuesday, May 14th!

GRADUATE COURSES
The Web Grade Entry program will be open from February 10th to May 14th. All final grades are due by 11:59 pm on Tuesday, May 14th, 2013.

UNDERGRADUATE COURSES
The Web Grade Entry program will be open from February 10th to May 14th. All final grades are due by 11:59 pm on Tuesday, May 14th, 2013.

NEW COLLEGE COURSES
The Web Grade Entry program will be open from February 10th to May 14th. All final grades are due by 11:59 pm on Tuesday, May 14th, 2013. Please do not use the Web Grade Entry to assign grades for Directed Study courses. (Courses with section numbers 90-99.) In order to insure proper faculty payment, these courses must be graded through the manual process. Complete and return a PAPER final grade roster to the New College Office. Final grades are generally due and must be submitted no later than 10 days after the last class day.

Remember...

  1. Do not enter grades prior to the last day of class.
  2. Do not enter partial or incomplete grade rosters.
  3. Enter final grades for all students in a given course.
  4. Once grades have been submitted, you can not change grades for that course using Web Grade Entry.
  5. All grade changes must be submitted manually (on paper). You must submit a Grade Change Form for each student. Contact your School Dean for additional information.
  6. If you plan to submit an Incomplete (I) grade, leave the grade as IP and submit a Grade Change/Incomplete form. See information below.
  7. Instructors who do not meet the deadline will have to submit grades ON PAPER. Please contact your School Dean or Program Director immediately. An individual grade form must be completed for each student on the class roster with a missing grade and submitted to the Office of the Registrar IMMEDIATELY for entry. Students who are not assigned a grade will receive an initial grade of NG (reflecting no grade submitted by the instructor). If no grade is submitted within approximately 2 weeks following the end of the term, a grade of F will be entered by the Office of the Registrar.

Incomplete (I) Grades
All Incomplete (I) grades must be submitted on a Grade Change/Incomplete Form. Contact your School Dean or Program Director for specific information. If you assign an Incomplete (I) grade to a student who is certified to graduate, the graduation deadline for credits supercedes the standard Incomplete deadline.

Term Standard Incomplete Deadline Incomplete Deadline for Graduation Candidates
Fall 2012 March 1, 2013 January 7, 2013
Spring 2013 July 1, 2013 June 3, 2013
Summer 2013 TBA TBA

Web Grade Entry Instructions

  1. Go to EdWeb for Faculty & Staff.
  2. Enter your administrative account username and password.
  3. Make sure your Current Option Settings (at the top of the window) are correct. Click the Set Options button, make the necessary program (Graduate or Undergraduate), session (FA Fall, SP Spring, SU Summer), and year changes and click the Submit Options button.
  4. To the left of the page, under the Faculty category, is a link titled Grade Entry. Click on this link.
  5. A list of courses (your faculty schedule) for the specified term should appear on the screen. Mark a course on the list (by clicking on the radio button next to the course number) and hit the Select Marked Course button. Note: At this point, you can also query to select a course.
  6. Indicate by clicking in the proper circle for FINAL grades and click the Continue button.
  7. Enter the final grade for each student by clicking on the down arrow (selection list) in the GRADE column and selecting the appropriate grade.
  8. You have the option to set a default grade for the course. Click the Set Default Grade button. Then, click on the down arrow (selection list), select the default grade, and hit the Return to Grade Entry button. This will change ALL of the grades for the course to the selected default grade. Then, you can make individual changes by repeating step 7 above.
  9. Incomplete (I) Grades must be submitted manually (on paper). You cannot use the Web Grade Entry system to submit an I. If you intend to assign an I grade, simply leave the student grade as IP (In Progress) and contact your School Dean to complete the paperwork to assign an I.
  10. PLEASE NOTE! Once you click the SUBMIT button, you WILL NOT BE ABLE TO RETURN TO CHANGE OR UPDATE GRADES in the course. It is very important that you submit grades for ALL STUDENTS in the course AT THE SAME TIME!
  11. When you have finished entering the grade(s) for the course, hit the Submit Grades Button.
  12. It will take a few seconds to submit the grades and you will be returned to the webpage described at step 5 above.
  13. To enter the grade(s) for another course in the same term, repeat steps 5-11.
  14. You will receive an email confirmation (sent to your SEU email account) for each course. Print and retain this confirmation for your records.
  15. If you need to change or update a grade, submit a GRADE CHANGE FORM. Contact the Office of the Registrar or your School Dean for information.
  16. Need help or have questions? Please call the Office of the Registrar at 448-8747.

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