25Live Reservations

Students, faculty, and staff must request classroom and conference room space through the 25Live Event Scheduler, which is conveniently located in Ed-Web.

The Event Scheduler not only routes reservation requests, but also shows a calendar of scheduled events by date, name, and location. This makes it possible for requestors to verify open rooms before requesting them. Please follow the instructions below to request a room or see this handout for more detailed instructions for room requests and other 25Live Basics(.pdf).

• STEP 1: Log-in Process

  Log-in to Ed-Web and click the link for the 25Live Event Scheduler or click the following link to navigate directly to the 25Live Event Scheduler.

  Sign into 25Live using your St. Edward's log-in information. Click 'Sign In to 25Live' in the upper-right corner to sign in.

• STEP 2: Room Search Process

  If you already know which room you would like to request, have a building preference, or have any room preferences, click the 'Locations' tab. From this tab, you can perform a quick search by typing in a room code, such as ‘RAGS 301’ or a room name, such as ‘Lucas’, to pull up a room. Next, click on the room to view its details. Then click the 'Availability' tab to see the room schedule. Clicking in any open space here will automatically start the event creation process.

  In the 'Locations' tab, you may also search for rooms using the 'Pre-defined Searches' tab. From this screen, you may list rooms based on category, feature, layout, capacity, or collection. Searching by collection is useful because it can display each building's classrooms and conference rooms. After clicking a room, follow the same instructions above to view the room's schedule and begin the event creation process.

  If you do not have any room or building preferences, click the 'Create an Event' button from the 25Live home page to begin the event creation process.

• STEP 3: Event Creation Process

  There are 5 required fields for event creation: Name, Type, Organization, Date/Time, and State.

  1. Name your event.
  2. Choose an appropriate event type.
  3. Choose an appropriate organization. For study group room requests, choose or type 'STGP'. Otherwise, find your specific office, external organization code and choose it.  All student organizations should choose STUORG as their organization/sponsor.
  4. Specify the start and end dates/times, as well as any repeating dates.
  5. Always set the event state to Tentative. 
  6. Use the comments section to describe setup, a/v, or reservation issues. 

Everything else is optional. Of course if you used the Room Search Process, then your 'Locations' section would be pre-filled with the room that you clicked.

When you are finished, click the 'Save' button to request the event. After clicking save, your event has been submitted and is pending approval. You will receive a confirmation email when the event is approved.

Non-SEU or external groups should contact Jacob Sanchez at (512) 448-8456 or jacobs@stedwards.edu.