TRAMEX Travel (512) 343-2201, I've had great service (Ann, Sharon, Lance)

Spec out trip, get quote via fax or email, confirm with P.O.#

Use Personal Credit Card (get reimbursed)

Advanced Travel (Cash, Travelers Checks, or Check to deposit in Account)

• No more then 30 days prior to travel
• 90 days to return receipt and properly filled out Expense Reports (IRS)

Travel Forms/Expense Reports filled out by Traveler, Reviewed by Supervisor, Signed by Mary, Sent to BOFF

Flights:

Tramex (Can book on Southwest, Can transfer F.F. points)

On-line using personal credit card

• need printed receipt w/ last 4 digits of credit card
• need printed receipt (E-Ticket, Boarding Pass)
• 7-9 days to process and cut check

Avoid I.T. credit card (low limit)

Hotel:

Tramex (Hotel Reservations, In most cases can get Conference discounts)

On-line Confirmation/Registration

• hold w/ personal credit card
• if not, schedule appointment w/ Marty to use IT credit card

Travel Advance (30days)

Can be pre-paid, Request a direct Detailed Bill (Taxes, fees) 

Other Hotel expenses (room service, phone, gyms etc.)

Rental Car:

Tramex

Personal credit card

NO IT Credit Card

Transfers:

Keep receipts (Parking, Shuttle Buses, Taxis)

Food:

Keep receipts over $25.00 (MaryH)

Advanced Travel

Goes on Expense Report

International Travel:

Convert all monies to American $'s (use daily exchange rate)

Conference Registration:

On-line w/ P.O. (best)

Pre-paid check

Personal credit card

IT credit card (last option)

Early Registration/Pre-paying will be in current years budget (unless discount)