Procedures for Operating a University Vehicle

St. Edward’s University owns and operates various vehicles for both on- and off-campus use. These vehicles are managed through the Facilities Office.

For more information on policy and procedures, view the university’s Motor Vehicle Operation Policy (PDF).

What is required of me before I drive?

If you are interested in operating a university vehicle, please review the Authorization to Drive Procedures (PDF). It contains detailed instructions and helpful information to get you started. You will also want to review our Travel Emergency Protocol. 

How do I reserve/rent a vehicle?

Depending on your need, you may want to reserve a university vehicle or request Facilities to rent a vehicle from a third-party vendor. View the Vehicle Reservation and Rental Procedures (PDF).

Where do I fuel a university vehicle?

Facilities operates a fuel depot on campus. For the fuel depot location, fueling procedures and guidelines, please review the Fuel Depot Operating Guidelines (PDF).

How do I report an accident involving a university vehicle?

All accidents on- or off-campus must be reported so the vehicle can be checked for safe operation by the auto shop. 

To report an accident, you must fill out the Automobile Accident Reporting Form (PDF), and return it to the Facilities Office in Woodward Office Building, Suite 127.

Where do I take my university driver's test?

To operate a university vehicle, you must pass a driving test. Driving tests are conducted on Wednesdays at 8:00 a.m. (by appointment only) at the Satellite Chiller Plant located behind Teresa Hall and last about 20 minutes. Contact Facilities at 448-8787 to schedule a test.